PTRIA Informal Board Meeting Minutes<\/p>\n\n\n\n
4\/7\/2024 Appx. 9:35 AM (prior to Membership Mtg)<\/strong><\/p>\n\n\n\n Attendees:<\/p>\n\n\n\n President. Ken Thomas Note: Recording Secretary Cindy Chew has sent a<\/p>\n\n\n\n 1 st Vice Pres. Terry Johnson Resignation post Via Group Text Message and<\/p>\n\n\n\n 2 nd Vice Pres. George Prunell in the meantime meetings will be recorded<\/p>\n\n\n\n and<\/p>\n\n\n\n Treasure Nadine Butz transcribed to the record.<\/p>\n\n\n\n Meeting was brought to order by Ken and discussions were held on several topics with the<\/p>\n\n\n\n intent of solidifying the board recommendations for proceeding with road repairs, budget<\/p>\n\n\n\n changes and direction for the future of the Champion Grader.<\/p>\n\n\n\n First discussion was on the RFPs (request for proposals) that were sent to 4 contractors. The<\/p>\n\n\n\n requests were for approximately 30% of the needed repairs, widening and drainage correction<\/p>\n\n\n\n related to those efforts. The Board came to agreement on the following findings:<\/p>\n\n\n\n 1. We received 3 responses from the 4 contractors for the appx. 30% of the needed work<\/p>\n\n\n\n and all three came in at prices at least 2X higher than the available funds that we have<\/p>\n\n\n\n to work with this year.<\/p>\n\n\n\n 2. Since it became painfully obvious to us that this process is not going to work for us, the<\/p>\n\n\n\n widening, repairs and drainage correction would have to be worked individually and in<\/p>\n\n\n\n cooperation with RME (Rock Movers Excavation) and on a section-by-section basis.<\/p>\n\n\n\n 3. Determination of the issues\/sections would have to be worked out by need, condition,<\/p>\n\n\n\n traffic volume needs and affordability of the materials required.<\/p>\n\n\n\n 4. Consideration for the use of Mag-Chloride application to aid in compaction and<\/p>\n\n\n\n reduction of the dust levels was discussed.<\/p>\n\n\n\n Second Discussion was concerning the future of the Champion Motor Grader that PTRIA owns<\/p>\n\n\n\n and is in disrepair. This Machine has been treated much like the roads in our community have in<\/p>\n\n\n\n the past in that general and ongoing maintenance was less than it needed to be. While<\/p>\n\n\n\n emergency repair efforts were made and parts were replaced the major components that can<\/p>\n\n\n\n break and need rebuilding were not addressed and some have finally worn out to the point that<\/p>\n\n\n\n the costs to repair are higher than the value of the machine by a significant amount. We asked<\/p>\n\n\n\n Sarvid\u2019s Equipment repair to come and do an evaluation on 4\/5\/2024 after the transmission<\/p>\n\n\n\n refused to engage and the machine would no longer move under its own power. The invoice of<\/p>\n\n\n\n the evaluation and the evaluation has not been received at the time of this meeting. The<\/p>\n\n\n\n reasonable \u201clow ball\u201d assessment from the mechanic was that repairs would probably be at<\/p>\n\n\n\n least $50,000.00 and more than likely much more (Far Greater Than the Value of The Machine).<\/p>\n\n\n\n The Board agreed that if that was the way the evaluation came out, the recommendation<\/p>\n\n\n\n would be that we get whatever value we can out of it (Scrap) so that we were not, as Ken said,<\/p>\n\n\n\n \u201cThrowing good Money after bad\u201d.<\/p>\n\n\n\n Third Discussion was concerning the reallocation of the budget and the line items on it. Since<\/p>\n\n\n\n we were pretty sure that the Motor Grader was going to have to go down the road, we<\/p>\n\n\n\n determined that there would have to be a shift in the budget and allocations for hiring out for<\/p>\n\n\n\n annual maintenance of our roads would be necessary. As with everything else costs for things<\/p>\n\n\n\n like fish for the ponds and the maintenance of those ponds is increasing and costs for those<\/p>\n\n\n\n things will have to be addressed. It was agreed that the board would meet again on 4\/13\/2024<\/p>\n\n\n\n with RME and discuss options and allocations that can be made to get a start on our roads and<\/p>\n\n\n\n reallocating funds in the budget since we should have our equipment evaluation by then.<\/p>\n\n\n\n Motion to adjourn was made by George, Ken seconded that motion \u2026 Motion carried and<\/p>\n\n\n\n meeting was adjourned.<\/p>\n\n\n\n <\/p>\n","protected":false},"excerpt":{"rendered":" PTRIA Informal Board Meeting Minutes 4\/7\/2024 […]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/pages\/6630"}],"collection":[{"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/comments?post=6630"}],"version-history":[{"count":1,"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/pages\/6630\/revisions"}],"predecessor-version":[{"id":6631,"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/pages\/6630\/revisions\/6631"}],"wp:attachment":[{"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/media?parent=6630"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}