Minutes from Saturday April 13, 2024
Attending
President Ken Thomas
1 st Vice Terry Johnson
Treasurer Nadine Butz
Secretary Kathy Mikesell
Scott Butz<\/p>\n\n\n\n
Road Base as required. Grading Priority<\/strong><\/p>\n\n\n\n o Antelope (red road) by Elk Ln little work is needed. Gravel Costs<\/strong> Motion<\/strong> Minutes from Saturday April 13, 2024AttendingPresident […]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"_links":{"self":[{"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/pages\/6634"}],"collection":[{"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/comments?post=6634"}],"version-history":[{"count":2,"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/pages\/6634\/revisions"}],"predecessor-version":[{"id":6640,"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/pages\/6634\/revisions\/6640"}],"wp:attachment":[{"href":"http:\/\/piketrails.org\/sandbox2\/wp-json\/wp\/v2\/media?parent=6634"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
Road Conditions
Through time, many of the roads have become dangerously narrow and as more people move here the
danger increases. Also, the conditions of the roads may or may not be a determining factor in someone
purchasing property.
Budget Allocation<\/strong>
The ponds have an aerator system currently installed. The remainder of the expected life span of this
equipment will be looked into and that cost will be allocated for the replacement. Nadine looked into the
budget, there was money budgeted this year (2024) for the aerator system that has already been paid
for. Terry will talk to Jon Klima concerning the life span of the aerator system.
Current allocation for fish is $1200 annually. A suggestion is to have the ponds restocked every other
year instead of annually as currently done or cutting back the number of fish. This would allow more
money towards road repair. The cost of the fish is approximately $8.45 per pound, which is not many
fish. Based on the price, Nadine contacted another hatchery in Brackenridge that communicated they
do not deliver to Guffey. Scaling back for the fish purchase will be voted upon at the annual meeting, if
passed this would not start until next year (2025).
Nadine to look into the insurance that is no longer needed if\/when Grader is sent for scrap.
Volunteer<\/strong>
If a resident would volunteer to pick up the culverts it would save approximately $350 for delivery cost
for each load.
Old Grader<\/strong>
Estimated scrap value by weight was $3500 to $5000 from one scrap company. Terry will contact
Bonnies Car Crusher for a second estimate for scrap value. The estimated weight was 25,000 to
30,000 pounds.
Subdivision Road Repair Plan
All roads will be graded, after completion the roads will be reassessed to determine next highest priority
for further road work required.
Cost
$4500 has been allotted in the budget for road grading plus the carryover from last year. There are 17
miles of road, Scott Butz, Rock Movers Excavating estimated the time to be about 1 \u00bd hours per mile at
$150 per hour.
Summary of Road Repair
Grading of all main roads
Review the condition of all roads after grading<\/p>\n\n\n\n
Culverts (current cost (March 2024) 18\u201dx30\u2019 is $1235.
Priority Road Repair
The culvert on Elk Ln at the north end will be replaced using the spare culvert that was intended for the
ponds if it is long enough.
Priority for Grading
o Badger & Badger Circle
o Trout
o Elk Ln
o Hawk
o Bobcat (will be graded up to at least Damian\u2019s driveway<\/p>\n\n\n\n
o Antelope needs wash out repair, this will require extra time.
o Buck is in bad shape there is no estimate of the time required for repair.
o Deer to Cougar, the corner where it dips will need gravel and per Scott 1 load of gravel.
o Scott suggested to Ken if it may be an idea to rip the rocks at the Y on Doe to Ken\u2019s house as
they are getting bad. Ken agreed.
o Roads that will require little to no grading.
o Sky Hawk
o Stream
o Bear
o Fawn to Bobcat is not to be graded at owners request
o The intersection at 88 and Deer also Cougar and 88 has little to no drainage, Ken will
talk to Mike Smith, the County Road & Bridge to find out if the county will repair these
areas, if not the association will repair. There are phone lines at each of these. If the
County will not do these Scott volunteered to fix this if the Association buys the culverts
at no charge.
o Bobcat will be a partial grading.
o The red road from Elk Ln will have minimal grading
o Coyote little to no grading
o Trout needs minimal work
Tentative Initial Grading Schedule<\/strong>
o To start beginning of May
o Tentative Grading Schedule
o Elk, Deer, Coyote
o Coyote to Fawn
o Elk at Red Road
o Badger & Badger Circle
o Cougar<\/p>\n\n\n\n
Scott Butz found that it was more cost effective to have the gravel for the roads delivered on a
28-30 ton end dump truck. The cost would be $658 for an average of 28 tons which would be
$3.76 per foot vs a dump truck which would be $442.50 for an average of 15 tons which would
be $4.66 per. foot. Belly dump will be utilized for the main roads. End dump will be used for side
roads because the belly dump truck is too large to be able to turn around on the side roads.
The gravel will be delivered to his property. He will use his dump truck to spread the gravel on
the roads. Scott will need several weeks ahead of time to order the road base.<\/p>\n\n\n\n
Ken motioned to grade Fawn, Bobcat, Doe, Elk, Deer, Badger, Badger Circle and Hawk. The cost does
not exceed $4500. Terry seconded the motion.<\/p>\n\n\n\n
Other Discussions<\/strong>
Communication to Dues Paying Residents.
Email communication is faster than mail or posting on the mailbox post which is not always seen. Ken
will create an email distribution list using the email addresses from the residents who have paid their
dues. This will be created to not show the individual emails. The email blast will have the schedule for
the road grading. Discussion on placing the notices also on the mailbox posts in a plastic sleeve.<\/p>\n\n\n\n
CD<\/strong>
Nadine talked about the CD, which accrued interest on March 1 st . The new maturity date will be June
1,2025. Per the by-laws the interest is to be placed into a second account for emergency situations.<\/p>\n\n\n\n
Father\u2019s Day Potluck<\/strong>
The annual Father\u2019s Day Potluck will be held on Saturday June 15 th and the rain date will be Saturday
June 22 nd . The time will be determined before the email blast is sent out. This will be sent out in an
email blast and posted on the mailbox posts and will request a RSVP. The cost of the food for the
potluck is not allocated in the budget.<\/p>\n\n\n\n
The Bids for Road Maintenance<\/strong>
To let the residents know who bid and the amounts of each bid. Ken will include the names and the
amounts for each bid and that due to cost the RFP could not be awarded to anyone. Decision was
make to address this large scope of work in small sections\/chunks based on our available funds and
priorities. This will also be on the website.<\/p>\n","protected":false},"excerpt":{"rendered":"