Annual Meeting at Fire Station #3
August 31, 2024 at 11am
The meeting was called to order by President Terry Johnson and the Pledge of Allegiance was said.
The Southern Park County Fire Chief was to attend and speak about the Fire Department and fire safety, but he did not show up.
The 2nd Vice President, George Purnell, explained the road project. The Board has met at least every month since last fall to discuss the road work that was needed. The roads were deteriorating through time and were narrow and in poor condition. This is a very costly project, so a 3-year plan was created. The plan was to break down the cost of grading all the roads and place culverts where needed. The major roads were determined by usage. The major roads were determined by the number of residents or roads used by a number of residents to reach their property. So far this year all the roads have been graded and widened if needed. Road base was placed on the worst parts. For the 3-year plan major roads will be graded twice a year, and secondary roads will be graded once a year. If a resident would like a culvert to put in, they can purchase the culvert and Scot Butz of Rock Movers Excavation will install the culvert at no cost to the resident. The culvert must be steel and 18 inches. There have been 560 tons of road base delivered as of the meeting.
There were 4 bidders for the proposal for the road repairs, the costs were all too expense, fortunately Scott Butz got the proposal.
Scott Butz spoke of the work that had been completed and where the road base had been put down.
Trout to 88 – 1 load of road base and the island was taken out and the road was graded to be wider for safety reasons
Badger & Trout – were graded widened
Deer by “Y” & Red Rock Road– 4 loads of road base were in progress to be put down and a culvert installed
Culvert (24×40’) was installed at 88 & Deer and Antelope & Buck.
Antelope – 21 loads of road base
Elk – 9 loads of road base, 2 of the loads went by Eric Kellog’s
Elk & Bobcat – culvert installed
Coyote – 3 loads of road base
There were many cut-ins put in to direct the drainage
Terry and George work with Scott as he repairs the roads.
Scott asked for questions and there were none. Bill Jones said he did not want any work done on his road.
Terry Johnson, explained about the old grader. An estimate for the initial repairs was $50,000 if the parts could be found and this did not include what may go wrong after the initial repairs were made. It was also found that the transmission was out when the mechanic tried to move the grader. There were two options for the grader, the first was to fix it, which was not feasible due to the cost and unexpected costs for unknown repairs, or the second option was to sell the grader as scrap. The selling for scrap was the most feasible for the Association due to the offer of 10 loads of road base at the cost of the material only, which come to $5,000.
Terry Johnson asked if there were any questions on the grader sale, there were none.
Treasurer, Nadine Butz spoke on the budget. Last years and the current budget were handed out. Nadine explained each line item and the changes to the current budget line items, the grader was removed from the budget and road repair was added. Nadine asked for any questions. Jon Klima asked where the $53.53 from the interest of the CD was listed, Nadine said that was an omission on her part and she would correct. Rodney Homer asked how many people pay their dues. Nadine said that there are about 100 property owners and about 75 paid this year, last year (2023) there were 89 and in 2022 there were 98.
Terry Johnson motioned to approve the budget and James Thorton seconded, the current budget was approved.
Nadine explained the fishpond care. There were 142 pounds of live fish delivered this year ranging in size from 9” to smaller. She explained that the ponds have an aerator installed in each pond and there is a workday scheduled each year to clear the weeds out of the ponds. A question was asked about how many landowners actually use the ponds. A show of hands of the 32 people present, 8 raised their hands. Frank Holcomb asked how do the fish survive the winter and Johanna Sigman asked how many survive? Nadine’s response was she had no idea but will be asking for professional help to find out the status of the fish and pond water.
Steve Romberry asked if the road repairs were completed, and the answer was no.
Nadine thanked Jon Klima and Cindy for their years of service.
Damian Sigman thanked Scott Butz for his snowplowing and service on the roads.
There were work day sign up lists in the back of the room, the pond work day will be September 7 (the tractors are secured will need manual labor to pull weeds off cable), the Snow Fence work day (Terry has the fence and T posts that were donated by Bill Jones) will be September 28 and the Tree Trimming will be October 12th (will need 2 groups one to cut and one to stack the branches).
Terry Johnson explained that Ken Thomas who was voted to be the President last year resigned he found he did not have time and Cindy found that she did not have the time to be Secretary. With the resignations, Terry Johnson who was the 2nd Vice President move up to the President, George Parnell who was the 2nd Vice President moved to be 1st Vice President and the position of 2nd Vice President is open. If anyone is interested contact either Terry or George.
Terry Johnson asked if there were any other questions.
Dick Hilbert asked if Cnty Rd 88 was going to get road base? Terry explained that he had talked to Mike Smith from the county, and he explained that the county did not have the budget for road base and that the good grader driver had moved on and the current grader driver may not be as experienced.
Bill Jones said if anyone needed firewood, he has trees, and they are welcome to cut them down.
Scott Norman asked what the depth of the ponds was for fire department usage. Terry responded that Ken Thomas may have stopped this, but Fire Chief Red hasn’t mentioned it.
Paul Mitchell asked for information on how to pay his dues, he is a new property owner
Doug Schellenger motioned for adjournment; Damian Sigman seconded.