At Bernie Mann’s house – 10:00AM
Officers in attendance:
Bernie Mann – President
Mike Bandera – 1st VP
Jay Mulholland – 2nd VP
Jon Klima – Treasurer
Ann Erickson – Temporary Secretary
Ranch Members attending:
Dick & Pat Hilbert (Lot 31)
Bill Jones (Lot 38)
The meeting was called to order at 10:10AM
Items on the agenda were:
- Snow Plowing
- Loose cattle on Ranch
- New PTRIA Federal/State Income Tax Requirements
- New CO requirements for purchase of land in HOA’s
- New snow fence on Elk
- August Annual Meeting
- Items to put in Newsletter
Snowplowing and snow fence on Elk Lane were discussed together. The Ranch has 17 miles of roads. We do not have enough money in our budget to pay for snow removal. This is the responsibility of individual homeowners. This year, snow was a problem. Unplowed roads turn into mud wallows in the spring. Bernie called Paul King (while in Arizona), who did $2900 worth of work in April to make 2 places on Antelope Lane passable. Jon Klima said the grader could be used on 4 to 6 inches of snow. Our insurance will not allow any work to be done on private driveways. Ann suggested that the Board could develop a list of people who provide pay for service plowing for homeowners who need help. Bernie wishes that we could keep all the roads plowed, but so far, we had no ideas as to how to do that. He also wanted to reimburse the homeowners who plow for their fuel. The “plowers” who were at the meeting did not want to use PTRIA money for this as they were doing this when and where they wanted with no obligation attached. PTRIA can afford snow fence, which helps a lot with snow drifts. Decisions made: Bernie will write a paragraph in the newsletter about snow removal being the responsibility of the homeowners. The Board voted 4 to 1 in favor of NOT reimbursing anyone for fuel. Snow fence will be purchased and placed where needed on Elk Lane pending approval of the Lot#7 landowner. The budget has $500 allowed for this with more available from surplus funds. We did not discuss loose cattle, but Bernie was going to review the minutes of the last Annual meeting to see what was decided at that time. (NOTE—as discussed at the last annual meeting, Bernie put a note on the dues payment receipt asking landowners to provide their opinion as to how they felt about loose cattle in the Ranch).
While reviewing PTRIA’s CD at Great Western Bank, Bernie and Jon found out that we needed a new EIN (Employee Identification Number) for non-profit status. In the process of obtaining this from the IRS, we were told that we needed to file Tax Returns going back to 1994. Bernie and Jon hired a CPA in Canon City to help sort it all out. She wrote a letter to the IRS, asking if we could file only the last 5 years, which she prepared and attached to her letter. After several snail mails from the IRS, they reported that they are still working on this.
The new Colorado rules affecting property sales in HOA’s required realtors to provide certain information, which only we (PTRIA) could provide. Jon compiled all this information for Laura Owens, and posted in on our website for future inquiries.
Pike Trails Ranches currently has 139 landowners representing approximately 182 lots. Only 16 landowners (5 of which were Board members) showed up at the 2018 Annual Meeting. Bernie suggested we move the meeting to Saturday, August 31, 2019 (Labor Day Weekend) to see if we can get a better turnout. Board members concurred. Pat Hilbert, a retired realtor, suggested we ask (name unknown) from the State HOA Board to be a guest speaker at our Annual Meeting. (Bernie will pursue this with Pat.)
Jay reported that our insurance coverage is now with State Farm and carries coverage for the grader, but only on PTRIA roads, not private properties (driveways).
Jon discussed the budget, which will be similar to the previous year’s budget. Our fiscal year ends in on May 31st. Jon presented handouts detailing budget and expenses for 2018/2019 to show where we were as of May 4, 2019.
Bernie will prepare and mail the Annual Newsletter/Dues Request by May 31st as usual.
Meeting adjourned at “approximately” 12:30pm.
Respectfully submitted by Ann Erickson, acting Secretary.